General Information 2016-2017
- Dorm Access: Residences open for upperclass students on Wednesday, August 31, 2016 at 2:00pm
- 2016-2017 Academic Calendar
- Commencement Information
- Visitor Information
- Williams Motor Coach Service
Shipping Trunks and Packages
Starting August 18 forwarding of all 1st class mail will cease, and all mail received after that date will be distributed to your campus mailbox. As of this date we can begin to receive packages for the fall semester. You will be notified by e-mail when your packages arrive. PACKAGES SHOULD ONLY WEIGH 25 POUNDS. Check with Connors Brothers, Mullen Mayflower or Mailboxes Etc on shipping heavier packages. Because of limited storage space, we are unable to accept packages before August 18. If shipping large items (TV, sofa, refrigerator, ping-pong table) by a freight company, the freight company will only deliver to the dock area in Paresky. We are unable to secure these items, and storage at the dock can only be temporary. You must include a contact name and phone number with the package so that someone can be advised that the package has arrived and that it must be immediately picked up. We take no responsibility for receiving or for the security of these large items. Mail and most packages are received in the morning. In the afternoon we send E-mails to students verifying package receipt. If you are using the internet to track your package and you are told the package has arrived, please wait until you receive e-mail confirmation from us before asking for the package. We have steps in place to record receiving packages that help us maintain security. All of last year's returning students will have the same mailbox number and combination. Remember. The USPS states that the mailing address must be exact, or mail will be delayed considerably. Student Mail Services
The correct address form to use for USPS is
BOX NUMBER PARESKY (example 1234 Paresky)
WILLIAMSTOWN, MA 01267
When using UPS, FEDEX, DHL, etc. packages must be addresses
BOX NUMBER (example 1234 Paresky)
39 CHAPIN HALL DRIVE
WILLIAMSTOWN, MA 01267
Please note that when using carriers other than the United States Postal Service, you must add 39 Chapin Hall Drive as the street address as required by them. Mail Services Website.
The Controller’s Office of Williams College encourages students to sign up to receive reimbursements and/or refunds directly into their bank accounts. Instead of receiving a check from the Controller’s Office, a deposit will be made directly to your authorized bank account for the submitted amount that the College owes you. To participate in this program please fill out the Direct Deposit Authorization Form which can be found on the Controller’s Office web page.
When a payment has been processed, an email notification is sent alerting you that the payment should be received within 24 to 48 hours. Please supply an email address to which the payment advice will be sent. If at any time, the bank account or the email address changes, you will need to submit the form again with the change to insure that payment is not delayed. If you have any questions or concerns, please contact Accounts Payable at either 413-597-4009, 413-597-4453 or email at [email protected].
Working at Williams - Direct Deposit
If you work for the college, you can also have your paychecks directly deposited. You can sign up for payroll direct deposit directly in PeopleSoft.
Williams College issues student term bills electronically. Fall term bills are issued in mid-July with a due date of August 15 and spring term bills are issued in mid-December with a due date of January 15. Follow-up bills are issued monthly and all enrolled students and authorized payers will be invited via email to view and pay their bills. Students can enroll an unlimited number of authorized payers to view their accounts. Each authorized payer will receive an email when the monthly billing statement is ready for viewing and payment. Payments may be made electronically, via check, wire or by credit card (VISA, MasterCard, Discover or American Express) with a convenience fee of 2.99%. Only a student can enroll an authorized user. The College cannot enroll someone for you. Please discuss with your family who should receive bills. You, as the student, will receive a bill each month. If your family does not wish to receive an e-bill, you can print the bill or electronically forward it.
Please email: [email protected] with any questions regarding your bill or student account.
Williams has a voice mail system which is available to all students. You simply dial into the system to retrieve your messages. You do not need an answering machine.
The College calendar will help you plan your travel to and from Williamstown this year. When planning your travel at holidays or vacations, please bear in mind that you will not be excused (by your teachers or the deans) from classes or exams to accommodate early departures or late arrivals. If in doubt, schedule your departure for after the last exam period.
Enrollment information for fall semester can be found on the Registrar's Office website at http://web.williams.edu/Registrar/aprilreg/index.html. Students should check PeopleSoft for any holds on their record.
Classes begin at 8:30 a.m. on Thursday, September 8th. Please see the Registrar's Office website for information.
Lost or damaged Student Identification Cards are reissued in the Campus Safety & Security Department, located in the basement of Hopkins Hall. Campus Safety & Security office hours are Monday -Friday 8:30am - 11:30pm . The Campus Safety & Security Office will be closed Saturday & Sunday Sept. 3rd & 4th. Monday, September 5th office hours are 8:30am – 11:30pm. . Replacement charge for lost ID card is $15.00. At the discretion of the CSS staff, a $15.00 replacement fee may be assessed for cards damaged as a result of negligence or abuse. http://security.williams.edu/?page_id=245
You should register your bicycle with the College. This service is provided by the Campus Safety & Security Department. The fee charged is a quarter. Campus Safety & Security will offer bicycle registration at various locations on campus in September. More information will be available when you return.http://security.williams.edu/?page_id
The first Board Plan meal will begin with dinner on Wednesday, September 7th in the following dining locations: Driscoll, Mission Park and Whitmans’. The regular dining schedule will begin on Thursday, September 8th and will be posted on the dining website http://dining.williams.edu
Dining Services provides the following meal plans: 21 meals, 14 meals, 10 meals, 5 meals, 50-meal block , or a points plan. First-years are required to purchase and remain on the 21 meal plan. Sophomores, and juniors on campus must purchase either the 21, 14, or 10 meal plan. Seniors living on campus also have the option of the 5 meal plan. Students living off campus or in co-op housing, have the option to purchase any or none of the meal plans offered. Board Plan changes and the purchase of 50-meal blocks or points can be made through your self-service PeopleSoft accounts for the fall semester and will be accepted the week of September 19-23, 2016 for the fall semester and the week of February 6-10, 2017 for the spring semester. Information on costs, policies, and procedures are at http://dining.williams.edu/meal-plans . If you need any assistance or have any questions on this process, please contact us at [email protected] or 413/597-2121.
On August 29th, the Health Center will open regular hours as follows:
- Monday, Tuesday, Thursday 8:30 am to 8 pm
- Wednesday 10am to 8 pm
- Friday 8:30 am to 6 pm
- Saturday and Sunday 1 pm to 8 pm
- Medical Physician on call (urgent medical need) after hours/weekends
- Counselors are on call (crisis) after hours/weekends
- Non-Emergent Medical Transport: Dial 413 -597 -4545
- Limited Service August 22nd through September 7th: 10am to 6 pm (1 Van)
- Regular Service September 8th – November 21st: 12am to 6pm
The legal drinking age in Massachusetts is 21. The College and its members must abide by all state laws governing the serving and consumption of alcohol. Only students of legal age may consume alcohol at College sponsored functions. The Alcohol Policy is available in the Student Handbook.
All upperclass housing opens on August 31st at 2pm. Students can move in any time between then and the start of classes. Keys for upperclass students will be put in mailboxes in The Paresky Center.
Storage space is available in all residence areas during the academic year only. There is no storage available during the summer except for financial aid students and international students with need as determined by the Office of Financial Aid. It is important to label all items clearly and securely with your name and class year. The College is not responsible for items lost or damaged while in storage.
Student rooms are furnished with a bed, desk and chair, bureau, bookshelves, and mattress. As space permits, College-owned furniture may be stored in storage rooms. You are responsible for returning such furniture to its original position in your room when vacating. In addition, you will be responsible for any damage to the furniture while in storage. In MORGAN, SAGE, WILLIAMS, TYLER, TYLER ANNEX, EAST, FAYERWEATHER and MISSION PARK HOWEVER, THE FURNITURE CANNOT BE MOVED EASILY THROUGH THE BUILDING, SO IT MAY NOT BE REMOVED FROM ROOMS. If it is removed, the student responsible will be advised to return the furniture immediately. If it is not returned you will be assessed a fine of $100. By September 22nd, students are responsible for reporting to the Facilities Services Office any non-College furniture found in their rooms or suites that they would like removed. After this deadline, students become responsible for the furniture, and for its removal at the end of the academic year.
Mattresses used at Williams measure 36" X 80" (twin extra long). Students may provide their own linen. Williams does not supply pillows, you must bring your own.
You will need a bathroom caddy for your personal toiletries as these items cannot be left in any dorm bathrooms. To keep bathrooms as healthy as possible we need open spaces that can be cleaned and disinfected without obstruction. Towels only can be hung on bathroom hooks.
Waterbeds are not allowed in student residences; nor is furniture that does not meet Massachusetts fire standard Cal 117.
Other than fish (tank size not to exceed 10 gallons), pets are not allowed in student rooms. Students who have been advised to remove a pet, will be charged $100 per day for each day from the day of notification.
Individuals, groups, or entire houses may be held accountable for damage to residential areas. The billing procedure for damage works as follows: If the student or students responsible are known, they are billed directly by the Facilities Services Office for repairs; if those responsible cannot be identified, the repair costs are divided among the occupants of the damaged area, whether a single room or a whole house. In all cases of damage, those responsible are subject to disciplinary action.
IMPORTANT FIRE SAFETY INFORMATION
As we send along this information, I would like to draw special attention to the emphasis Williams places on fire safety. In housing nearly two thousand students, the College has the tremendous responsibility of providing living accommodations which are, above all, safe. Our intention in developing what may seem like very harsh policies is not to be unreasonably restrictive, but rather to keep the risk of a fire, injury or loss of life to the utmost minimum. It is important that students have the freedom to enjoy their rooms on campus with minimal interference from the College. However, in the interest of safety, the Safety and Environmental Compliance Staff and Security Officers may remove the items listed from student living areas in keeping with the room inspection policy outlined in The Student Handbook. Removed items will be discarded or donated to a local social services agency, and a fine will be assessed for each violation. Should you have questions about the acceptability of a particular item, please contact the Manager of Safety and Environmental Compliance at (413) 597-2406. Thank you for your anticipated cooperation. Please contact the Housing Office at (413) 597-2195 with any questions regarding this policy.
As part of our residential safety program, Williams does not permit students to have the following items in student rooms see link.
Per Massachusetts General Law no person shall possess or explode any fireworks. Students found in possession of fireworks at anytime will be fined $100 per incident and referred to the Dean's Office.
Williams is a smoke-free campus. Smoking is not permitted anywhere in College buildings, including student rooms, or within 25 feet of a College building. Fire alarms that are activated due to students smoking will be considered tampering and students will be fined per the written policy.
REFRIGERATOR LEASING COMPANY
10 RAILROAD AVE. ONEONTA, NEW YORK 13820 607-431-9525 on-line at:http://www.refrigeratorleasing.com/RLC/MicrofridgeBuyOption.htm
The Refrigerator Leasing Company has been selected as the authorized on-campus vendor for refrigerator rentals and Microfridges at your school. Many students have found renting a compact refrigerator or Microfridge for their residence hall room is very convenient. A cold drink or snack will always be available when you have a refrigerator in your room. Last year over 175,000 students nationwide used the Microfridge. Measuring 185/8'x I 9 1/2'x43 1/2", the Microfridge holds an ample amount of food. The attached microwave allows you to make hot meals in your room and the zero degree freezer will keep ice cream frozen. Please see our website for more information. We are offering two different refrigerator models to meet your needs. The larger Counter High model measures 35'x2l "x2O'. This model holds nearly as much food as the Microfridge, includes a compact freezer that will make ice cubes, and can be shared easily with a roommate. Our 'Cube' refrigerator is approximately 17'x I 9"x 19". It can hold several six packs of soda as well as sandwiches, and will also freeze ice cubes. All leased units are in excellent condition. If you would like to rent a unit, please fill out and return the order form by August 25. Signs will be posted on campus that will notify you of the times to pick up your refrigerator or MicroFridge. We will assist you to the room with a MicroFridge if you need help. Although it may be possible to order a refrigerator after you arrive on campus, it is more convenient to order one now. MicroFridges need to be ordered now in order to receive one. The beginning of the semester is a busy time, and there will be one less thing to do if you take care of this now. If you and your roommate each order one, we will assume that only one unit is desired. If you want your own refrigerator or MicroFridge regardless of whether your roommate orders one, please write that on the order form. Thank you very much, and have a great year at Williams. Order form available online at www.rentalcompanyone.com or by phone 607-431-9525 WILLIAMS COLLEGE HAS AUTHORIZED THE REFRIGERATOR LEASING COMPANY TO OFFER THE MICROFRIDGE TO STUDENTS. WILLIAMS COLLEGE IS NOT AN AGENT OF THE REFRIGERATOR LEASING COMPANY AND MAKES NO REPRESENTATIONS OR WARRANTIES AS TO THE SERVICES PROVIDED BY THE REFRIGERATOR COMPANY.